What You’ll Learn
- What types of businesses should use white-label invoicing software
- How invoicing software benefits your business and improves customer experience
- What features to look for in a white-label invoicing software
Payday is so appealing it’s even got a candy bar named after it. However, for business owners, payments are a little more complicated than just cashing a check. Getting paid via invoices with net payment terms is a process. And with multiple clients and lengthy invoicing processes, money doesn’t always come through consistently.
White-label invoicing software simplifies everything, so getting paid as a business can feel less like a chore.
What is white-label invoicing software?
A white-label digital product can be easily integrated into any brand—the company that makes it does not add lots of overt branding to the product, and instead allows the purchasing business to present it as part of their own product experience.
White-label invoicing software has the underlying technology needed to issue invoices. Companies can then add their branding elements to the software for clear and seamless integration into their business.
You don’t have to develop or maintain the technology with in-house resources, but you still get the benefits of the software. Plus, your clients don’t have to deal with tons of distracting third-party branding or messaging.
White-label invoicing is ideal for small organizations that don’t need a large-scale in-house product, such as:
- Freelancers
- Consultants
- Contractors
- Agencies
If you fit into one of these categories, white-label software can potentially save you money while streamlining your operations. Learn more about the pricing of white-label invoicing software.
Key benefits of white-label invoicing software
If you choose to use white-label invoicing software, what benefits might you see for your business?
Brand consistency: Your clients won’t get distracted by other products with digital experiences and screens that look different to your business. This creates clear and simple messaging for your clients, which makes your brand more seamless and gives you more control over what the payment experience looks and feels like.
Seamless integration: You can use invoicing software in tandem with your preferred accounting software to keep accurate financial records and prepare for taxes. By connecting the two, you don’t have to keep duplicate records or transfer information between different sources.
Cost-effectiveness: You save money by outsourcing the tech-building and gain tools to help you better control your finances. Some white label invoicing options are even free, which can save you even more.
Flexibility and scalability: The features of an invoicing software allow you to adjust as your business grows and changes. The same tool can serve you in different ways over time as you scale and provide increased invoice support during periods of high growth.
See even more about the benefits of white-label invoicing software with our benefits guide.
Choosing the right white-label invoicing software
You have a variety of options when it comes to invoicing software. How do you sort through them all to understand which one is right for you? Consider these elements as you make your decision.
Ease of use: Extra tools aren’t helpful if they are difficult to use. You’ll want a software solution that’s easy for your team to navigate—and easy for your clients to figure out, too. Look for intuitive design and user-friendly interfaces that even invoicing novices can understand.
Payment processing options: Not everyone likes to pay by credit card. The more payment options a software has, the more client-friendly it is. If your current clients have preferred payment methods, make sure any software you’re considering will continue to support them.
Cost: How much are you willing to spend on your invoicing software? Consider your budget and the benefits you gain when choosing a software. While some options may be free, they may not have the full set of premium features you want.
Customer support: Even the best technology can encounter issues. If something goes wrong with your software, you’ll want helpful and accessible customer service available to get you back on track.
Security features: When it comes to financial information, you want to be diligent with security. Legal compliance and data encryption protect both you and your clients. Always look for software options that keep your data safe.
Get more insights on how to choose the right invoicing software with our full guide.
Bonus features in the best white-label invoicing software
If you’re looking for the best features, you’ll also want to consider ones that offer:
Custom branding, so you can incorporate your name, logos, colors, and other design elements into your invoices with ease
Automation for recurring invoices, payment reminders, and set-it-and-forget-it communication with clients
Analytics and reporting tools for insights that make it easier to adjust your payments process and meet your revenue goals
Faster payment processing with a feature like Hopscotch Flow, which gets you paid quickly without having to disrupt the client experience or relationship
Learn more about Hopscotch Flow and how it gets you paid faster. Try white-label invoicing software yourself. Send your first invoice with Hopscotch today.
Bret Lawrence
Writer
Bret Lawrence writes about invoicing and cash flow management at Hopscotch. Her previous roles include senior financial writer at Better Mortgage, where she covered lending and the home buying process. Her writing is not financial advice.
